What Job Description Software Should Do

Job description software should be more than just a database. It should be an entire suite of tools that helps you create searchable, clear, and welcoming job descriptions.

Graphic of a stylized screenshot of TapRecruit job description software.

Job description software is growing up. It’s about time, too, because a static database of pre-written jobs is no longer enough. You can and should expect more.

Job description software should offer all of the tools you need to write effective job descriptions. It should provide guidance on job titles, content, language, and requirements. It should include features like salary estimates, recruiting analytics, and workflows. So everyone on your hiring team can write job descriptions that are easy to find, clear, and welcoming.


What job description software should do

  1. Job title analysis

  2. Content guidance

  3. Augmented writing

  4. Requirements analysis

  5. Salary estimates

  6. Job description workflow

  7. Recruiting analytics


Job Title Analysis

Job boards work by matching keywords in candidate search queries to keywords in job descriptions. Therefore, searchable job titles are critical.

Graphic of TapRecruit job title guidance. The word "Senior" discourages candidates with less than 8 years of experience.

Job seekers use concise, industry-standard titles in their searches, not internal jargon (e.g., Customer Service Manager, not TLC Manager). They also look for titles that describe the area of expertise (e.g., UI Software Engineer versus UI Engineer). And they search by location (Indeed, Google and LinkedIn need to show your job to candidates looking in your area).


Content Guidance

Job description software is about more than just language. Great job descriptions pull together a number of content pieces that, together, offer clarity and encourage qualified candidates to apply. 

Job description guidance in TapRecruit. Job description is 20 percent too long and missing perks and reporting structure.

You can yammer on about how you take care of employees or you can just list your benefits. You can use cutesy language to describe your fun culture, or you can just list the perks that illustrate that. 

Job description software points out when something is missing like EEOC information that may seem like a snoozer but reassures candidates that you value diversity. It even lets you know if your job description is too long, which tends to deter qualified candidates.


Augmented Writing

Augmented writing helps you make the right impression on candidates regardless of their gender, race, or background.

Language guidance in TapRecruit. “Strategic plan” is clearer as “strategy” or “plan,” while “dynamic” is welcoming.

The language you use can send unintended messages that can deter candidates. Our own research has identified words, phrases, and general sentiments that deter some candidates from applying. 

Job description software guides you through the writing process. It steers you away from language proven to deter qualified candidates and towards language that attracts qualified candidates. It also helps clarify your writing, showing you how to address candidates in the active voice, remove confusing phrasing, or corporate cliches and more. 


Requirements Analysis

A high number of applicants isn’t the same as a high number of qualified applicants. Job description software steers you away from requirement combinations that may confuse or deter qualified candidates. 

Requirements guidance in TapRecruit. A job with a "machine learning" requirement may underperform similar roles without it.

If you list your entire technology stack on a job description, you’ll cast too wide of a net. Adding ‘Senior’ to a job title can often intimidate candidates and deter them from applying (known as job creep). Requirements that don’t make sense to job seekers in that area may reduce the number of local applicants.

Job description software helps you clarify job requirements so candidates can accurately assess whether their skill set is a match. So you not only get more applicants, you get more qualified applicants.


Salary Estimates

Estimating salaries can be a bit of a guessing game without data behind it. Skills, experience, education, and location all impact salaries, and seeing exactly how they impact them helps you manage your hiring budget.

Graphic of a salary scale.

How would a few more years of experience, another computer language or an advanced degree impact the estimated salary for a position? How does that salary compare to similar jobs in the local market? 

It’s disheartening to carefully craft job requirements only to find out later that those requirements bump the expected salary beyond your hiring budget. Job description software helps you establish salaries that are appropriate for the job─during the writing process.


Job Description Software Analytics

Understanding how your job descriptions perform can help you improve the health of your entire hiring funnel. 

Screenshot of TapRecruit's Job Content Analysis. Shows issues known to lower the quality and diversity of candidate pools.

If you can filter your live jobs by location, you can see which offices are struggling to fill positions. Filtering by seniority can show you how well you’re recruiting junior jobs versus senior jobs. 

Job description software gives you a bird’s-eye view of your hiring funnel so you can identify jobs that need attention, bottlenecks, and more. It provides actionable data you can use to improve your hiring efforts overall.


Job Description Software Workflow

Writing job descriptions is far easier with tools like ATS integration, custom templates and file management (i.e., Dropbox for your job descriptions). 

Graphic representation of TapRecruit job description software integrating with an applicant tracking system (ATS).

ATS integration (minus the configuration or IT support) enables hiring teams to work collaboratively on job descriptions, easily post them back onto the ATS and then track their performance. With custom templates, your team has access to critical content (e.g., perks and EEOC) that is easy to include (just drop them into any template) and always on-brand. 

Job description software enables you to manage content and speak with one voice across your organization. It keeps jobs organized and ready to edit so your hiring teams always know where to start.


What Job Description Software Should Do

Job description software should help you title your jobs correctly, incorporate critical content and use inclusive language. It should help you list requirements clearly, estimate salaries, measure talent pipeline performance, and work collaboratively.

In short, job description software should help you write job descriptions that are easy to find, clear, and welcoming to a large and diverse candidate pool. For better recruiting on every job.