How Celmatix Uses TapRecruit to Reduce Costs and Attract 65% More Applicants

Learn how one of New York’s premier biotech companies used TapRecruit to empower their hiring managers and improve the way they recruit talent.

Celmatix is a next-generation women’s health company that uses data and genetic insights to give women better, more personalized information about their reproductive health. Celmatix provides women with tools to help them make fertility decisions based on a better understanding of what is right for their own biology and goals.

Celmatix logo.
Employees:Approx. 100

Celmatix has developed two proprietary products, the Fertilome test, the world’s first multigene panel test that reveals how a woman’s DNA may impact her reproductive health, and Polaris, a real-time predictive analytics platform in use at leading fertility clinics across the U.S. that helps physicians optimize patient outcomes and improve the patient experience.

Celmatix has quickly become a flagship in New York’s emerging biotech industry. Since their founding in 2009, they have raised nearly $60 million and grown their NYC headquarters to over 100 highly-skilled team members including scientists, engineers, and researchers.


One of the things Celmatix values most is the process of scientific experimentation so when Janna Biagio, VP of People set out to design their talent acquisition strategy, she had the support she needed to rethink the entire recruiting process. The result was a bespoke hiring experience designed around a few key hypotheses:

You can keep overhead low
Supporting a high-growth organization shouldn’t require a large team of recruiters.

You can avoid expensive sourcing channels
Avoid LinkedIn subscription costs and sourcing fees yet still get robust candidate pools for every job you post.

You can treat every candidate fairly
Every candidate can receive a fair, accurate and quick assessment when they apply.

You can empower your hiring teams
Every person in your hiring teams (directors, hiring managers, interviewers) can play a significant role in the hiring process.


Anticipating rapid growth of the organization in Q2 2017, Janna made the bold decision to keep her team structure lean, only adding in a Manager of People & Recruiting to help support recruiting efforts. This allowed her to engage the broader team in the recruiting process. But, because not everyone is a hiring veteran, Janna knew it was important to equip her teams with the right tools and data to make the best decisions. She chose the TapRecruit Smart Editor as the place where every new hire begins.

Celmatix uses data to make decisions

Eager to apply data to their recruiting process, Celmatix chose TapRecruit because it helped their team make data-driven decisions about the correct job titles, semantic phrasing and even the skills listed in each of their jobs. And because Celmatix never had to guess on what works best for candidates, they’ve seen robust and qualified candidate pipelines every time they’ve posted a job.

Jobs Filled:40
Avg. Time-to-fill:30 Days
Avg. # Applicants92
Organic Applicants96%

When Celmatix’s jobs have a TapRecruit score of 85+ they get 65% more applicants and 30% more candidates make it past resume review.

Celmatix’s hiring teams work together

Celmatix knew that supporting their growing organization with a one-person recruiting team meant engaging their hiring team throughout the process. Hiring teams at Celmatix use TapRecruit to define and edit their job description together. TapRecruit integrates seamlessly with Greenhouse making it easy for Celmatix to manage users, post jobs, and review job performance analytics. Every hiring manager at Celmatix uses TapRecruit to draft initial requirements and define the new job. Once consensus is reached they use the Smart Editor to add perks, and EEOC language and post it back to Greenhouse. No Google Docs or endless email chains.

TapRecruit Users:13
Jobs Written:40
Job Revisions:2,700
Average Score80

“TapRecruit has been a critical part of hiring and talent management at Celmatix. We love how easy it is to use and how it fosters collaboration and data-driven hiring.” – Janna Biagio, Vice President of People

Celmatix doesn’t pay to post jobs

Early in the process, Celmatix learned that when your jobs are titled correctly and written well, you can avoid expensive pay-to-post or pay-to-promote job boards. Nearly 96% of all the candidates who apply to Celmatix come through an organic and free job board, resulting in 78% of their hires. Zero dollars spent.

Avg. Time-to-fill:30 Days
Indeed Costs:$0.00
LinkedIn Costs:$0.00
ZipRecruiter Costs$0.00

Celmatix wins on talent

With the help of the TapRecruit Smart Editor, Celmatix has streamlined their recruiting process and now outperforms every one of its New York peers. In addition to cost savings, more candidates and overall higher quality candidate pools, Celmatix’s jobs are often live for only 30 days. That’s a 60-day improvement when compared to other NY HealthTech companies.

Bar graph showing a time-to-fill comparison between Celmatix after using TapRecruit and a competitor.

Want to learn more about TapRecruit? Schedule a Demo.